Terms & Conditions – Portrait Sessions

The session fee covers the photographers time and talent only, it does not include any images and is due at time of booking. Session fees taken for any photography session are non-refundable except in the event Sophie Oldhamstead  (photographer) cancels the booking. The Client may cancel a session at any time but in doing so shall forfeit any monies paid. If you or your children are sick, please give 24 hours’ notice to reschedule your session. If 24 hours’ notice is not given or Client is a no show, there will be another re-booking fee charged.

In all cases, you will need to sign the photoshoot contract before the shoot commences. I cannot start your photoshoot session without payment in full and a signed contract. This is for the protection and well-being of both parties.

Session fees do not include any images or products. Upon booking a session with Sophie Oldhamstead Photography please make sure you have fully viewed the price list that was sent to you on your enquiry. It is presumed every Client has read the price list. Minimum spend must be met for all orders. Orders must be placed within the viewing window of 48 hours provided within 2 weeks of the session. Orders not placed before gallery expiration will be subject to a £25 admin fee to extend the order period.

There is no guarantee that any particular number of proofs will be produced. Proofs will be available in your online viewing gallery within 2 weeks. All orders are due within 48 hours of you gallery being presented to you.  Sophie Oldhamstead is not obligated to provide the client with any images that are not already presented to them. For all orders, payment is due in full at time of order. All orders are final and cannot be changed or refunded for any reason.

Images are fully edited before presenting to the Client. Additional edits are carried out at the discretion of Sophie Oldhamstead and  Sophie Oldhamstead reserves the right to charge the Client for additional editing to cover time involved.

I will not, under any circumstances, release unedited photos.

Sophie Oldhamstead (Photographer) shall not be liable to the Client for any failure, in whole or in part, to fulfil her obligations where failure arises as a result of an event or circumstances beyond her control, which may include (but are not limited to) equipment failure, inclement weather, illness or injury. The Client understands and accepts that the photographic coverage will be as Sophie Oldhamstead’s professional expertise determines. Special requests are not binding instructions although every effort is made to comply with the Client’s wishes. In the unlikely event of total photographic failure or cancellation of the contract by Sophie Oldhamstead liability shall be limited to a full refund of all monies paid.

Copyright is retained by Sophie Oldhamstead at all times throughout the world. No image can be copied, scanned or reproduced in any form whatsoever without the prior consent of Sophie Oldhamstead. The Client may not alter or add to or manipulate a picture by any means or reproduce a picture in whole or in part as an element within, or as a montage with, another picture without Sophie Oldhamstead’s written permission. Permission to print a picture for personal use (not commercial) is granted to the Client by Sophie Oldhamstead only when digital negatives are purchased and paid in full by the Client to Sophie Oldhamstead

Sophie Oldhamstead retains the right in all cases to use any pictures for the purposes of displays, advertising, portfolio, publication or promotion, of her work.

All orders are presumed to have been received in good condition unless the Client notifies Sophie Oldhamstead in writing of any discrepancy or error within 14 days of receipt.

All portraits, books, albums, frames, etc. are non-refundable. Orders cannot be cancelled due to the custom nature of the products. Orders are made to the Client’s personal specification, (i.e. image number, print size, frame style, etc.), the Client does not have the right to a cooling off period. By placing an order with Sophie Oldhamstead you are committing to buy the ordered products.

Incorrectly supplied items and items of poor quality can be returned and will be replaced at no extra charge to the Client. Returns will not be considered for incorrectly ordered items or items ordered in error.

All non-purchased images are deleted 3 weeks after your gallery closes. The gallery is open for 48 hours upon completion of editing.

Cameras and camcorders are NOT permitted during any session, in studio or on location without express permission from Sophie Oldhamstead.
Sophie Oldhamstead shall be entitled to use her judgement regarding the style and artistic input in the production of pictures. This includes but is not limited to poses, props and number of images taken. Due the willingness of subjects it may not be possible to capture all the pictures requested, or images to the client’s full expectations. In the event of uncooperative children at a session of any kind, for any reason, Sophie Oldhamstead may not be able to capture any, or all the images the Client may have requested or expected. The Client is responsible for all children at all sessions.